Location: Edmonton, Alberta

Position: Temporary (2+ months)/Full-Time with opportunity to transition to Regular/Full-Time

Positives Available: 2

Reporting to: Manager, Payroll

Waiward is a respected construction and maintenance service provider that operates one of Canada’s largest fabrication shops based out of Edmonton, Alberta. Our mission is To Be Your Trusted Partner which ensures we act with integrity in all that we do. Through planned growth and development, we have kept our commitment to provide our customers with an unsurpassed level of service. Waiward’s historical and future success is grounded in our collective commitment to our core values.

At Waiward, we believe a diverse and inclusive workplace is the key to unlocking the full potential of our people. It is essential to build a team that represents the communities and clients we are serving. We attract, hire, and develop people of all backgrounds and ensure fairness and inclusion within our hiring processes. We believe in investing in people based on their expertise, capabilities, aspirations, and performance despite their race, religion, gender identity, sexual orientation, and beliefs.

As a leader in our industry, we believe diversity and inclusion strengthen our team and are committed to making sustainable progress in our company and the communities and clients we serve. With the support of our leadership team and peers, our people are encouraged to share their perspectives.

Job Purpose

This temporary/full-time Payroll Administrator is responsible to ensure accurate time entry of the shop and field employees and day-to-day administrative support while adhering to Waiward's policies and procedures and all federal/provincial legislation.

• Display a commitment to Waiward’s incident-free vision, values, and culture.

Bi-Weekly Shop/Weekly Field Payroll duties:

• Set-up Construction/Fabrication new hires.
• Review daily timecards for accuracy and scan and process shop timecards.
• Process weekly Construction and bi-weekly Fabrication payroll.
• Process payroll layoffs as they occur and generate applicable Records of Employment.
• Perform required wage increases and pay adjustments as requested by management or as outlined by current collective agreements.
• Respond to shop and field employee enquiries.
• Maintain electronic employee filing system.
• Perform benefit administration for shop employees.
• Set up shop RRSP’s and pensions.

Monthly Payroll duties

• Report on hiring’s
• Field and shop garnishee remittances, RRSP remittances, and source remittances.
• Audit and balance payroll G/L accounts
• Canada Life invoice reconciliation

Annual Payroll duties

• Assist Manager, Payroll with T4’s
• Assist Manager, Payroll in producing reports for the Apprenticeship Tax Credit.
• Assist Finance department with annual audits.

Miscellaneous

• Provide managers and estimators with job hours upon request.
• Produce and post any journal entries relating to payroll reconciliations.
• Generate employment verification letters for field and shop employees.
• Complete filing as necessary.
• Work with other Payroll Administrators, Human Resources, Finance and Time Administrators to ensure shop, field and office employees are remunerated and in compliance with all federal/provincial legislation and our collective agreements.
• Aid the Manager, Payroll with any additional tasks as required.

• This position is temporary (3+ months) with an opportunity to transition to a permanent, full-time role.
• High School Diploma required.
• Post secondary education and 2 or more years' experience in an office setting is required.
• Certification with the Canadian Payroll Association is an asset.
• Strong understanding of Canadian payroll standards.
• Experience with high-volume payroll and benefit administration.
• Comfortable with reviewing and interpreting collective agreements.
• Strong analytical, attention to detail and problem solving skills.
• Exceptional organization and time management skills.
• Previous experience working with accounting systems in addition to strong MS Office skills.
• Ability to accurately provide financial information in a timely manner.
• Strong work ethic and ability to own one's accountabilities
• Ability to work cooperatively and collaboratively with all levels of employees, management and external relationships.

Working Conditions

The incumbent is required to work in an office environment with moderate noise. The job may require the incumbent to walk stairs; be outside in inclement weather (slippery surfaces and cold); carrying objects, driving and being exposed to normal office routines.

Physical Requirements

The incumbent is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal for extended periods of time; and extensive reading. The incumbent is also required to stand and sit for extended periods of time.

Direct Reports

None