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Contracts Assistant

Contracts Assistant

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More information about this job




Location: Edmonton, Alberta

Position: Permanent / Full Time / Day

Positions Available: 1

Reporting to: Contracts Director 


Waiward is a steel fabrication and construction service provider based in Edmonton, Alberta, serving business internationally and working all over Western Canada including British Columbia, Alberta and Saskatchewan. Our vision at Waiward is to be the leading provider of construction services, known for its unwavering commitment to safety, and quality, working with the best clients on the best projects. Waiward serves businesses internationally, and works all over Western Canada.


Position Overview:

The Contracts Assistant is primarily responsible for assisting the Contracts Management and Construction Contracts groups in generating bids and proposals in the Estimating phase. 


  • Prepare/assemble proposals, bid forms, and miscellaneous documents for Project Managers for submission;
  • Assist with the preparation of Business Development meetings based on bid tracking;
  • Complete the CISC bid tracking information monthly for Senior Management;
  • Obtain quarterly closeouts from Accounting and verify job submission close out as per the approval of the Project Manager;
  • Sort, track, and extract required information for all incoming quotes for the Project Managers;
  • Manage bid document circulation process;
  • Update meeting agendas and take minutes;
  • Maintain company database of historical data including completed projects;
  • Ensure bids are submitted on time;
  • Track and communicate projects won and lost;
  • Complete all prequalification documentation;
  • Assist the Contracts Director, as required;
  • Assist Project Managers, as required.


  • High School Diploma;
  • Administrative experience an asset;
  • Detail oriented and able to meet deadlines;
  • Ability to take on additional responsibilities as required;
  • Effective time management skills;
  • Computer literacy (MS Word, Excel, Outlook, Adobe);
  • High level of integrity, confidentiality, and accountability;
  • Excellent written and verbal communication;
  • Ability to work within a team environment;
  • Ability to work cooperatively and collaboratively with all levels of employees, clients, and customers.

We would like to thank all applicants for their interest. Please note due to high volumes of resumes received; only successful candidates will be contacted. Waiward is an equal opportunity employer.